Connect industrial-material batches to their documents
Link the specification, CoA, SDS and packaging label to the actual product and batch. A two-batch delivery example shows how to record missing documents.
Grade + agreed specification
Batch number on packaging
Results for that specific batch
SDS → Hazards and safe use
Distinguish the roles of the documents
A technical data sheet describes general product characteristics; the agreed specification establishes purchasing acceptance requirements. A CoA or batch quality document reports information and results for a particular batch. The SDS communicates hazards and safe-use information. These documents are not interchangeable. Before ordering, agree which document will substantiate each acceptance requirement and match the exact product identity across the package.
Order and batch document matrix
Do not request a document by title alone. Specify the fields connecting it to the item, producer and batch. Agree document language and the stage when it must be supplied.
| Object | Link to verify |
|---|---|
| Specification | Exact grade, approved version, required characteristics and units |
| CoA / quality document | Product code, producer, batch, agreed test information |
| SDS | Product identity, supplier and current document version |
| Label and packaging | Batch, package count, net quantity and unit, date information |
A delivery containing two batches
In an illustrative delivery, one product grade arrives in two batches but only one CoA is included. Matching the product name does not substantiate results for the second batch. Record the package batch numbers in the receipt register and request the document for each. Record the missing-document issue and route release for use through the agreed quality process. Keeping product and lot number together also makes later document retrieval easier.
Treat substitution as a new approval
A similar name or shared product class does not establish another grade’s suitability. Send alternative technical data, quality characteristics, SDS and packaging differences to the responsible technical and quality teams. Tie approval to the application and order. Retain actual grade, batches, quantities and document references in the handover package. Storage and use follow product documents and approved site procedures.
Raw materials enquiry
Discuss material grades, quality documents, packaging and delivery schedules for your production.
Explore the technologies
Putting it into practice
SOCAR Carbamide Plant: components and process materials
Sofcon supplied SOCAR’s Carbamide Plant with mechanical spares, packaging-machine components, compressed-air equipment, filters and process materials.
AzerBlast: industrial materials and packaging
Sofcon supplied AzerBlast with industrial feedstock, technical and chemical products, polyethylene film and packaging tape against agreed technical requirements.
- Supply volume
- > 2,000 tonnes
- Period
- 1 year
- Product
- RUF briquettes
Over 2,000 tonnes of RUF briquettes for the Ministry of Defence
Sofcon supplied the Ministry of Defence with more than 2,000 tonnes of RUF fuel briquettes over one year, delivering a substantial fuel-supply programme.
Specify a filter element, adsorbent or treatment reagent
Filter elements, adsorbents and reagents need different compatibility checks. Prepare housing, medium, flow and material documents for the product category being purchased.